Send us the documentation you have. We mark it against what the Regulation requires.
One defined piece of work. You receive a marked-up assessment of your existing file, a list of what is missing, and a cost for closing each gap. Machinery Regulation (EU) 2023/1230 applies from 20 January 2027.
What you send
Whatever the manufacturer gave you
Declaration of conformity, test reports, user manual, datasheets. Incomplete is expected — incomplete is the reason for the review.
The commercial documents
Purchase contract, invoice, shipping documents. These determine whether you are the importer, which determines everything else.
Photographs of the marking plate
CE mark, serial number, manufacturer identification as physically applied to the unit.
Any modification you have made
Software changes, attachments, integration with other equipment. Substantial modification can make you the manufacturer.
Nothing is uploaded at this stage. Documents are exchanged only once scope and terms have been agreed in writing.
What comes back
Position
Your role under the Regulation, stated plainly: importer, distributor, authorised representative or manufacturer. With the reasoning, so you can show it to your insurer or your lawyer.
Gap schedule
Every requirement the file does not currently meet, listed against the article that imposes it. Marked present, partial or absent.
Costed remediation
What closing each gap costs and who has to do it — you, the manufacturer, or a notified body. With the dates by which it has to happen.
Requirement | Status |
|---|---|
| Technical file available to a market surveillance authority | Absent |
| Instructions supplied in Greek | Partial |
| Risk assessment recorded | Present |
| Importer's name and address on the machine | Absent |
Illustrative rows, showing the form a schedule takes rather than a finding. Requirement wording and the article behind each row are confirmed against the Official Journal on every review.
Dimitris Athanassiadis, FCCA
Twenty years of multi-entity group finance and international audit, in groups operating across 63 countries. Ergasa is in formation through October 2026. The file review is an inquiry with a quoted scope, not a closed-entity engagement.
Scope
What this is
A documentary assessment against the requirements of the Regulation, prepared by a qualified accountant with regulatory practice.
What this is not
Not a conformity assessment. Not a notified body opinion. Not legal advice, and not a substitute for it. Ergasa does not issue certificates and does not affix marks. Where a notified body is required, the review tells you so and what it will cost.
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The analysis this review is built on. Read the analysis →